2.40.010 Authorized – Requirements.
The district’s board of commissioners finds it to be in the public interest to allow the use of electronic signatures for district business to the fullest extent allowed by law. An electronic signature may be used with the same force and effect as a signature affixed by hand, subject to the limitations in this section and under state and federal law. The district’s board of commissioners authorizes the district’s general manager or their designees, and board members to affix electronic signatures to electronic records, or accept such electronic signatures; provided, that:
(1) The electronic signature is affixed or accepted in accordance with the policy attached hereto as Attachment A, and incorporated herein by reference.
(2) The individual is authorized to sign the document.
(3) The electronic signature contains, at a minimum:
(a) The signatory’s full first and last name, and for district employees, commissioners, or representatives of an entity, the signatory’s title;
(b) A representation of the individual’s signature or acknowledgment of digital signature in lieu of physical signature (e.g., using an “I accept” or “I agree” check box with an affirmation statement); and
(c) The date and time of the signature unless the electronic signature technology is self-auditing. [Res. 832 § 1, 2022.]